Privacy and Cookies Policy
Fox Lane and District Residents’ Association Privacy Notice
This statement has been verified and authorised by The International Association of Privacy Professionals ( IAPP ) CIPP/ Europe
This document explains how Fox Lane and District Residents’ Association (FLDRA) uses the personal data it collects for the purpose of carrying out its functions as a residents’ association.
The type of personal information we collect
We currently collect and process the following information:
- Contact information (including email addresses)
- Demographic information
How we get the personal information and why we have it
The personal information we process is provided to us directly by you for the following reason:
- In accordance with membership of Fox Lane and District Residents’ Association (FLDRA)
We use the information that you have given us for:
- The administration of your membership;
- Communication of information pertinent to membership;
- Organisation of local events; and
- Campaign information and surveys relevant to the Fox Lane and District Residents’ Association (FLDRA)
Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:
6 (1)(a) Your consent. You can remove your consent at any time. You can do this by contacting firstname.lastname@example.org at any time
6 (1)(f) We have a legitimate interest
How we store your personal information
We are committed to ensuring that your personal information is kept secure. To prevent unauthorised access or disclosure, we have put in place suitable physical and electronic procedures to safeguard and secure the information we collect from our members.
Membership data will be destroyed within 12 months following a lapsed membership, or immediately if a member notifies us in writing that they no longer wish to be identified.
However, minutes of our meetings containing details of attendance and matters discussed with our members will be retained for seven years, or it is considered that they are no longer required for record purposes.
Your data protection rights
Under data protection law, you have rights including:
Your right of access – You have the right to ask us for copies of your personal information.
Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at email@example.com if you wish to make a request.
How to complain
If you have any concerns about our use of your personal information, you can make a complaint to us at firstname.lastname@example.org
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk
Where services are delivered on the internet, this sometimes involves placing small amounts of information on your device, for example, your computer or mobile phone. These include small files known as cookies. They cannot be used to identify you personally.
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How to control and delete cookies
However, if you wish to restrict or block the cookies which are set by our website, or indeed any other website, you can do this through your browser settings. The ‘Help’ function within your browser should tell you how.
Alternatively, you may wish to visit www.aboutcookies.org which contains comprehensive information on how to do this on a wide variety of browsers. You will also find details on how to delete cookies as well as more general information about cookies.
Except for essential cookies, all cookies will expire after a period of time.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.